One of the nation's largest and most respected hospital companies, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Steadily growing from a startup to an esteemed Fortune 500 corporation, UHS today has annual revenue nearing $10 billion. In 2017, UHS was recognized as one of the World's Most Admired Companies by Fortune; ranked #276 on the Fortune 500, and listed #275 in Forbes inaugural ranking of America's Top 500 Public Companies.
Our operating philosophy is as effective today as it was 40 years ago: Build or acquire high quality hospitals in rapidly growing markets, invest in the people and equipment needed to allow each facility to thrive, and become the leading healthcare provider in each community we serve.
Headquartered in King of Prussia, PA, UHS has more than 81,000 employees and through its subsidiaries operates more than 320 acute care hospitals, behavioral health facilities and ambulatory centers in the United States, Puerto Rico, the U.S. Virgin Islands and the United Kingdom.
The Atlantic Region CBO is seeking a dynamic and talented Administrative Assistant.
The primary responsibility of the Administrative Assistant is to support the leadership team of the CBO by performing administrative/office duties. They are the Property Management liaison; oversees office supply and repair vendors. The Administrative Assistant also manages the invoicing process by taking the necessary steps to ensure that the invoices for the CBO and the hospitals it supports are sent to Corporate AP with complete and correct information to be paid in a timely manner. They reach out and coordinate with vendors and hospital representatives when necessary.
Key Responsibilities include:
Develop and implement office procedures related to the coordination of interoffice memorandum, communication and records systems.
Provide secretarial support including composing and proofreading correspondence, indexing and filing documents, typing and scheduling meetings.
Provide referrals to visitors and/or callers as appropriate.
Compile reports from data and existing records using Excel, PowerPoint, Database software and other applications as needed.
Responsible for the ordering and maintenance of office supplies in a cost effective manner.
Maintains room reservations for meetings.
Develop working relationships with primary office vendors and monitor their service.
Schedule and coordinate travel arrangements.
Maintain the strictest of confidentiality.
Leverages accounts payable experience to ensure timely and appropriate processing of invoices. Processes check requests for both A/R and office vendors. Maintains historical record and creates a database of all invoices to ensure receipt and prompt payment and for budget planning and analysis. Responds to vendor inquiries; resolves vendor discrepancies.
Property Management liaison. Ensures consistent resolution of property related concerns and facility maintenance. Oversees the functions of contractors including heat/air, plumbing, fire, and pest control.
Manages CBO invoice process to include receiving, reviewing, researching, following up on and creating check requests for invoices for the CBO and the hospitals it supports to ensure timely and correct payment.