The Medical Group at ChristianaCare is looking for an Executive Assistant to join it team , t o provide administrative support to a member(s) of the executive team and Business Operations, Optimization and Finance Team to maximize effectiveness and efficiency. S erve as the primary point of contact for internal and external interactions.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Provides administrative support to executive leader(s) and team members; including attending and taking minutes at meetings, composing agenda, drafting and typing correspondence, scheduling meetings and meeting rooms, maintaining up to date filing systems, screening incoming calls and taking accurate telephone messages, preparing PowerPoint presentations and Excel spreadsheets.
Provides a link for smooth communication between the executive's office and internal departments, demonstrating leadership to maintain credibility, trust and support with executive management staff.
Schedules and manages executive and team members' calendar and maintains daily tickler system. Anticipates executive(s) and team members' needs and provides assistance to ensure they are prepared for daily activities.
Screens correspondence/mail, sorts and prioritizes, bringing items for immediate action to executive leader's attention.
Supports general Medical Group Operations including maintaining contact lists, email distribution lists, and collaboration sites.
Provides assistance to the Medical Group leadership staff to achieve pre-determined goals and objectives for the Medical Group.
Coordinates and schedules meetings and events including notifying attendees, reserving rooms, arranging meals and refreshments, equipment and other support materials.
Prepares requisitions and maintains supply inventory and materials, checks receipts for incoming materials, and processes invoices for payment.
Prepares all travel reservations and compiles reimbursement documentation, completes corporate credit card reconciliations.
Completes payroll as necessary.
Maintains time and attendance information for the department including timekeeping for payroll.
Researches and completes special projects/assignments as required. Researches, prioritizes and follows up on incoming issues; determines appropriate course of action, referral or response.
Maintains confidentiality at all times.
Maintains a positive attitude of helpfulness, courtesy, and cooperation toward employees, physicians, other hospital personnel, other health care providers, and the general public
Works as a team member with other staff in order to provide effective coverage for team.
Performs assigned work safely, adheres to safety rules and practices, and reports any unsafe activities, conditions, hazards or safety violations that may cause injury to oneself, other employees, patients and visitors.
VP of Medical Group Operations, Corporate Director of Medical Group Operations
Senior Executive Assistant
EDUCATION AND EXPERIENCE REQUIREMENTS:
High School Diploma or equivalent required.
Completion of a program in secretarial science or related field preferred.
Four years administrative experience; preferably supporting an executive leader.
Independent thinker and leader who can function effectively in a rapidly growing and changing environment required.
Internal Number: JR57066
About ChristianaCare Health System
ChristianaCare Health System is headquartered in Wilmington, Delaware and is one of the country's largest health care providers, ranking 21st in the nation for hospital admissions. Christiana Care is proudly a Nurse Magnet recognized institution. Christiana Care Health System is also one of the largest health care providers in the mid-Atlantic region, serving all of Delaware and portions of seven counties bordering the state in Pennsylvania, Maryland and New Jersey. A not-for-profit, non-sectarian health system, Christiana Care includes two hospitals with more than 1,100 patient beds, and is a major teaching hospital with two campuses. Christiana Care is continually recognized for excellence on a regional and national level. Our role in the community is expressed in the Christiana Care Way: "We serve our neighbors as respectful, expert, caring partners in their health. We do this by creating innovative, effective, affordable systems of care that our neighbors value."Christiana Care is a great place to work because we value diversity and recognize it to be a core part of our success. Because of the diversity of our employees, affiliated health professionals and volunteers, we are ...positioned to meet the unique needs of our patients and community. We acknowledge and celebrate the uniqueness and talent of each employee. Because of our talented workforce we are able to provide a quality healthcare experience to our patients and community. We strive to create an inclusive environment in which individual diversity can be leveraged and thrive. Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.