Assist department or division head in administration of department financial and operating procedures and programs.
Duties and Responsibilities of this Level
Control and maintain financial records of departmental or divisional contracts, sponsored programs and inform appropriate staff members of financial state or various projects.
Assist and advise department or division head and staff members of budgetary and related problems; prepare for approval by department or division head initial budgetary recommendations by considering past requirements and expenditures and present program plans.
Assist in the preparation of grant proposals and applications to include compilation of data and preparation of budget expenditures; monitor and verify expenditures; ensure compliance with University and sponsoring agency policies and procedures; prepare administrative reports for submission to sponsoring agency.
Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies.
Prepare financial and operational reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions. Serve as departmental liaison with administrative personnel concerning University policies and procedures, grant administration and budgetary preparation and control. Supervise and coordinate department or division personnel activities to meet University and department objectives.
Supervise and coordinate the work of designated employees reviewing completed work for adherence to instructions or correctness.
Order and maintain sufficient inventory of office supplies and equipment.
Perform other related duties incidental to the work described herein.
Required Qualifications at this Level
Work requires a general business background generally equivalent to a bachelor's degree in a business related field.
Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.
A master's degree in a business related field may be substituted for 2 years experience.
OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Budgeting/Finance, Building Management, and Administrative Assistant experience preferred.
Degrees, Licensure, and/or Certification:
Job Code: 00005003 ADMINISTRATIVE COORDINATOR Job Level: F1
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